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Administrative Assistant

Deeplocal is looking for a people oriented Administrative Assistant to join the Pittsburgh, PA office. The Administrative Assistant is responsible for performing diversified administrative and office functions in order to ensure an efficient and effective flow of work within the Business Operations of the company. Our ideal candidate will care about people, office culture, proactive, efficient, and able to adapt to the fast-pace of the office. As you will be interacting with employees, staff and vendors, we expect you to be positive, friendly and enjoy helping out the team. 

The Administrative Assistant is held accountable to the responsibilities listed below:

  • Office Support - Screening calls and greeting visitors. Making coffee, loading/unloading dishwasher, ordering and stocking food. Keeping common areas clean and tidy. Monitoring inventory of office supplies and making any necessary purchases to keep stock up to required levels.
  • Administrative Support - Work closely with the CEO and Interim COO/CTO to assist with scheduling meetings and candidate interviews, booking travel, and ensuring team calendars are accurate and up-to-date. 
  • Mail + Deliveries - Distributing and tracking incoming mail and packages; shipping outgoing packages as needed. 
  • Event Planning - Planning and executing happy hours, on-site interviews, and internal meetings as needed.
  • Vendor Relationships - Responsible for maintaining relationships with office vendors. 

The ideal candidate for this role will have a minimum of 1-2 years of experience working as an administrative assistant or office manager in a busy office environment. This is not a role where you will be behind a desk all day, so it's critical to have the ability to prioritize work and manage time. This person should be comfortable working independently with little direction.

We're looking for someone with excellent written and verbal communication skills, a strong attention to detail, and the ability to think quickly and solve problems. As this person will be shipping and receiving packages, they should be comfortable lifting up to 20 lbs. A Bachelors degree is preferred. 

About Deeplocal

Deeplocal is an internationally-recognized and awarded, creative studio based in Pittsburgh, PA that design and builds experiences for some of the world’s leading brands including Google, Spotify and Netflix.

Deeplocal’s team of 50+ includes experts in marketing, engineering, design, and fabrication who collaborate  to develop never-seen-before physical experiences for brand clients.

Deeplocal’s combined open office and fabrication studio includes more than 25,000 square feet of space in a renovated historic brewery on the rivers of Pittsburgh.

From creating a mind-controlled bike that allowed riders to shift with their thoughts, to building a robotic pitching machine that allowed a child to throw out the first pitch at a baseball game from thousands of miles away, to a single button that dims the lights, orders food, silencers your phone and puts on your favorite show, to a machine that graffitied tweets on the roads of the Tour de France, our projects are wide-ranging and unique.

Deeplocal has been behind some of advertising’s most talked about campaigns: the Netflix Socks, Zagat’s Tiny Cafe, Google Fiber Nick’s First Pitch, and the Nike Chalkbot.

Deeplocal has been named one of the Best Places to Work in Western Pennsylvania for the past four years and has received numerous awards in advertising and design. Deeplocal’s work has been featured on Fast Company, Wired, NYTimes, USA Today, the Today Show, Good Morning America, Gizmodo, Engadget, Forbes, and many more.

Deeplocal’s Mission

Invent products and experiences for innovative brands.

Deeplocal’s Purpose

To be a place where amazing talent can invent, create and inspire.

Core Values

Deeplocal is committed to maintaining the company's core values and culture as the company grows. Employees should exhibit the following Deeplocal core values:

Respectful

Efficient

Inventive

Resourceful

Humble

Read More

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